Job Description
Client Description:
Since 1975, our client has evolved from jute bag manufacturing to a diversified leader in industrial packaging and hospitality. Expanding into plastic packaging in 1997 and establishing hotels in 2005, they've grown strategically, with ventures in Ahmedabad and Platinium Tie-Up Pvt Ltd in 2012. Despite COVID-19 challenges, they've expanded their packaging capabilities internationally through Modweave International Limited, boasting an annual polymer processing capacity of 36,000 metric tons.
Job Description:
We are seeking a highly organized and proactive individual to join our team as a Personal Assistant (PA) to the Director & Managing Director. The PA will play a crucial role in supporting the day-to-day operations of the office, managing travel arrangements, coordinating meetings and events, handling administrative tasks, and providing assistance to ensure the smooth functioning of the office and the personal needs of the Directors.
Responsibilities:
- Handle all aspects of domestic and international travel bookings, including flights, visas, and accommodations.
- Make hotel reservations based for domestic & international stays.
- Maintain detailed records of all travel bookings, including flight and hotel details, cancellations, and travel dates using Excel sheets.
- Manage credit card details, loyalty program memberships, and login credentials for airline and booking.com accounts.
- Set up calendars with reminders for meetings and trips, ensuring attendance details are accurately recorded.
- Confirm meetings a day before and on the day of the meeting in the morning, ensuring all necessary arrangements are in place.
- Manage card payments, utility bills, phone bills, and house staff salaries, maintaining accurate records in Excel.
- Oversee petty cash jointly with HR, conducting periodic checks to ensure accountability.
- Organize documents for house staff, drivers, and housekeeping, including IDs and system access.
- Facility and Event Coordination:
- Coordinate facility management tasks jointly with HR and ensure smooth setup for office
- events.
- Liaison and Communication:
- Act as a liaison with the Safal office, particularly with key contacts such as Rachit Bhai.
- Handle gifting for officers and friends, creating lists and deciding on gifts for occasions like Holi.
- Manage team system passwords and assist with induction and exit formalities jointly with HR.
- Gather daily tasks from the creative and HR teams and share them as needed.
Qualification Criteria
- Bachelor's degree in Business Administration, Management, or a related field preferred.
- Proven experience as a PA or similar role, preferably supporting senior management.
- Excellent organizational and time-management skills.
- Strong attention to detail and ability to multitask effectively.
- Proficiency in MS Office suite and familiarity with travel booking platforms.
- Exceptional communication and interpersonal skills.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
Additional Information
- Office Time: 09:30 AM to 06:30 PM
- Location: 15th Floor, B Wing, Mondel Heights. SG Highway
- Working Since 1975
- 6 Days working (Monday to Saturday)
- Sunday off
- Challenging & professional work environment
- Competitive salary and performance-based incentives.
- Opportunities for career advancement and skill development.
- Positive and collaborative work environment.
- Employee discounts on company services.
